Community Scheme Management

Community scheme management refers to the management of residential, commercial, and industrial properties by a group of owners who have formed a community scheme. These schemes typically involve a variety of tasks, including managing the scheme’s finances, obtaining quotations for repairs to common property, and drafting information and warning letters to residents. One key aspect of community scheme management is the management of the scheme’s finances, which involves several important tasks.

Payment of Creditors, Reporting & Levy Statements

One of the most important tasks of community scheme management is managing the payment of scheme creditors. This involves ensuring that all bills and invoices for services such as utilities, repairs, and maintenance are paid on time and in full. Failure to pay these bills on time can result in late fees, interest charges, and potentially even legal action. As such, managing agents of community schemes play a crucial role in ensuring that all payments are made promptly and accurately.

In addition to managing payments to creditors, managing agents of community schemes are also responsible for preparing and distributing monthly reports on scheme finances. These reports typically include details on income, expenses, and any outstanding debts or liabilities. By providing regular financial reports to owners, managing agents help to ensure that all owners are aware of the financial health of the scheme and can make informed decisions about its management.

Another key financial task of community scheme management is preparing and distributing levy statements. Levies are regular payments made by owners to cover the costs of running the scheme, including expenses such as maintenance and repairs. Managing agents are responsible for ensuring that these levies are calculated accurately, based on the scheme’s budget and projected expenses. They are also responsible for issuing levy statements to owners and collecting levy payments on their behalf.

Once levy payments have been collected, managing agents must allocate them to the correct owners. This can be a complex and time-consuming task, as it involves tracking payments and ensuring that they are applied to the correct accounts. By managing these tasks, managing agents help to ensure that the scheme’s finances are well-organized and transparent.

Maintenance & Repairs

While community scheme management generally focuses on the scheme’s finances, managing agents may also assist with obtaining quotations for repairs to common property and drafting information and warning letters to residents. However, it is important to note that managing agents do not manage the maintenance of the property themselves. Instead, they work with service providers to ensure that repairs and maintenance are carried out in a timely and cost-effective manner.

In conclusion, community scheme management involves a range of tasks, including managing the scheme’s finances, obtaining quotations for repairs, and drafting information and warning letters. Managing agents play a crucial role in ensuring that these tasks are carried out effectively and efficiently, particularly when it comes to managing payments to creditors, preparing and distributing financial reports, and collecting and allocating levy payments. By working closely with owners and service providers, managing agents help to ensure that community schemes are well-run and financially sound.

Also Read: Community Scheme Living: The Pros and Cons of Shared Living  and  Managing Community Scheme Meetings Like a Pro

The article was written by ANGOR Property Specialists with the assistance of AI.