Position Available: Portfolio Coordinator (Junior Portfolio Specialist)
We are looking for a motivated and detail-oriented Portfolio Coordinator to support a Senior Portfolio Manager in the management of a diverse portfolio of Sectional Title schemes. This is an excellent opportunity for someone looking to grow their career in Property Management while gaining hands-on experience within a professional and fast-paced environment.
You will play a key role in ensuring the smooth operation of the portfolio while developing a strong understanding of Sectional Title legislation and best practices. The ideal candidate is organised, eager to learn, and has strong communication skills, with a proactive attitude and the ability to manage multiple tasks effectively.
Location: Hybrid working conditions
Office Days: First Floor, Wrigley Field, The Campus, Corner of Main & Sloane Street, Bryanston
Remote Work on Non-Office Days (Must have reliable backup electricity & internet)
Salary: R25,000 – R30,000
Benefits: Pension Fund
South African Citizens Only
PURPOSE OF THE POSITION
The Portfolio Coordinator is responsible for assisting and supporting the designated Portfolio Specialist to ensure the effective running of the portfolio.
SCOPE
The Portfolio Coordinator reports to the Operational Manager and works closely with his/her assigned Portfolios Specialist.
RESPONSIBITIES
SCHEME MEETINGS
- Schedule and/ or attend meetings as per Portfolios Specialist (PS) request
- Taking minutes as per PS request
- Actioning items from meetings as per instructions/ request
- Preparing for AGM/ SGM: budget, special project quotes, quorum info, insurance schedules etc
- Actioning Post AGM checklist
- Updating information/ maintaining system with any changes eg election of new Trustees, levy increase etc
MONTHLY LEVY RUN
- Providing info to Financial Controller team for monthly levy run
- Check monthly levy run under PS guidance
- Confirming statement run occurred for each Scheme in portfolio
MONTHLY REPORT
- Providing info to FC Team for monthly report run under PS guidance
- Checking reports under PS’ guidance
- Confirming monthly reports have been generated for all Schemes in portfolio
LIAISON
- Building and maintaining relationships with Scheme Executives
- Building and maintaining service provider relationships
- Building and maintaining relationships with relevant councils and utility management providers
- Owner and Scheme Executive communication
- Feedback and communication with Caretakers and/ or Estate Managers
- Building and maintaining internal relationships
SCHEME ADMIN FUNCTIONS
- Assist where required with submitting Scheme payroll documentation and input
- Updating of correct recipient of payroll reports
SCHEME ADMIN FUNCTIONS
- Assist in confirmation of levy clearance figures under PS instruction
- Updating Insurance Schedules for Schemes in portfolio as changes occur, including policy renewals
- Advising on Insurance claims in cooperation with Insurance Team and under PS instruction
- Assist in completion of annual audits in cooperation with PS and T&A Team
- Assist where required with Scheme take-ons/ handovers and terminations
UTILITIES
- Liaise with councils under PS instruction
- Advise on external utility specialists where appropriate
BUILDING CONTRACTORS AND MAINTENANCE
- Obtain quotations under PS and Scheme Executive instruction
- Escalate individual owner issues as appropriate and in a timely manner
- Follow up on quotations/ outstanding matters as appropriate and in a timely manner
- Assist with payments under PS instruction
GENERAL
- Any task reasonably assigned by management
- Responding to all queries with RCP
- Recordkeeping
- STAMP involvement as assigned
MINIMUM QUALIFICATION
Must have completed a minimum of matric and related Paddock ’s courses. A tertiary qualification relating to accounting / financial management/ property management will be advantageous.
Must have excellent command of business English as written and spoken language.
Previous experience in the Sectional Title and HOA industry will be advantageous. Must have proven passion for industry an building relationships with clients, colleagues and stakeholders.
KNOWLEGDE, SKILLS AND ABILITIES
The applicant must have proficient knowledge in the following areas:
- Building effective working relationships internally and externally Financial administration
- Ability to maintain high levels of accuracy
- Ability to meet deadlines and grasp urgency of departmental activities
The applicant must demonstrate the following skills:
- Ability to establish and maintain effective and professional working relationships with all role players
- Ability to strive for and maintain a high level of customer focus
- Ability to set and meet targets
- Excellent interpersonal and communication skills
- Effective verbal and listening skills
- Be numerate, have attention to detail and have the ability to work accurately under pressure
- MS Office with specific focus on Word, Excel and Teams
- Stress management
- Ability to display confidentiality, tact and discretion
- Troubleshooting and problem- solving skills
- Ability to resolve conflict
- Must have sound work ethics, be trustworthy and honest
- Must be flexible and approachable
The applicant must demonstrate the following personal attributes:
- Patience
- Honest and trustworthy sound work ethics Flexibility
- Completer/ finisher
- Ability to work independently
- Have strict planning, organisation and execution skills Change management skills
- Problem analysis and solving
WORKING CONDITIONS
Will be based in an open plan office or working remotely and/ or on site as per company specifications and schedules and will be faced by constant interruptions from different role-players.
There are a number of deadlines and expected turnaround times within this role, which may cause stress. Applicant is expected to work accurately with a minimum tolerance for data entry errors.
Will be required to deal with a wide variety of personalities on various matters.
The above statements are intended to describe the general nature and level of work being performed by the role, they are not intended to be an exhaustive list of all duties and responsibilities required of the position.
Training & Development
At ANGOR, we invest heavily in the success of our team. Every new employee participates in a structured training programme designed to equip you with the knowledge and practical skills required to perform your role confidently.
The programme includes:
- Comprehensive training on our systems and processes
- Self-study using our Standard Operating Procedure (SOP) manuals
- Watching training webinars
- Completing the TRACS training programme
- Practical hands-on learning
- Asking questions and actively engaging with your trainers and colleagues
Our training programme is intensive and requires dedication, discipline, and a willingness to learn. Candidates should expect to spend time reading, practising, and reinforcing what they have learned outside of formal training sessions.
Your success in this role will be directly linked to the effort you invest during your training and ongoing self-development. We are committed to supporting you every step of the way, but we also expect you to take ownership of your learning and make the most of the resources available.
Apply Online Here: https://www.angor.co.za/careers-online-job-application-form/
